Bride's Name
*
First Name
Last Name
Groom's Name
*
First Name
Last Name
Email Address
*
Phone Number
*
(###)
###
####
Wedding Date
*
MM
DD
YYYY
Maid of Honour
First Name
Last Name
Bridesmaids
(Please list in the order in which you would like them to walk down the aisle)
Best Man
First Name
Last Name
Groomsmen
(Please list in the order in which you would like them to walk down the aisle)
Bride's Parents
Bride's Siblings (If not in Wedding Party)
Groom's Parents
Groom's Siblings (If not in Wedding Party)
Master of Ceremonies
First Name
Last Name
Phone Number for Master of Ceremonies
(###)
###
####
Go-to Person on the Day Of (We strongly advise this not be the bride or groom, generally a maid of honour or best man works for this roll)
First Name
Last Name
Phone Number for Go-to Person
(###)
###
####
Other
Although we strive to treat all your guests like VIPs, please list anyone who you would like us to pay extra close attention to
Will you be having a Vendor Table for dinner?
(Check your contracts, but meals should be provided for any vendors, other than the caterer who are there over the dinner hour. ie. DJ, Photographer, Videographer, Coordinators, Bartenders, etc.)
Company Name & Contact Person
Serving
Please select all that apply
Contact Number
(###)
###
####
Arrival Time
Company Name & Contact Person
Serving
Please select all that apply
Contact Number
(###)
###
####
Arrival Time
Company/Individuals Name
Contact Number
(###)
###
####
Arrival Time
Photographer
Contact Number
(###)
###
####
Arrival Time
Will you be providing your photographer with a list of required shots?
(If yes, please forward to info@sydenhamridgeesate.com so it may be added to your coordination file)
Will your photographer be providing you with a timeline for photos?
(If yes, please forward to info@sydenhamridgeesate.com so it may be added to your coordination file)
Videographer
Contact Number
(###)
###
####
Arrival Time
Name of Officiant
Contact Number
(###)
###
####
Arrival Time
Will your Officiant need any of the following?
Company Name & Contact Person
Contact Number
(###)
###
####
Arrival Time
Contact Person
Contact Number
(###)
###
####
Arrival Time
Will your Ceremony Musician need any of the following?
How many Musicians will be performing?
Company Name & Contact Person
Contact Number
(###)
###
####
Arrival Time
Company Name & Contact Person
Contact Number
(###)
###
####
Arrival Time
Please select what will be delivered by the baker
Hairstylist
Is your hair being done
Contact Number
(###)
###
####
Start Time
Makeup Artist
Start Time
Contact Number
(###)
###
####
Is your makeup being done
Company Name & Contact Person
Contact Number
(###)
###
####
Is there anything you would like us to know about any of the vendors contracted for your event?
Which of the following vendors will require final payment on the day of your event?
If you provide your coordinator with individual envelopes for the vendors requiring payment, we will ensure that the appropriate payments are made.
If 'Other(s)', please list below:
On your wedding day, how important to you is it that the timeline if followed?
Are you hosting a rehearsal on-site?
If yes, what time?
Bride & Bridesmaids
Groom & Groomsmen
Bride's Parents
Groom's Parents
Are you doing a "first look" with your Photographer?
If yes, what time have you scheudled that for?
What time is listed on your invitations for guests arrival?
If different from the time listed on your invites, what time is the ceremony scheduled for?
How long do anticipate your ceremony taking?
What time is dinner scheduled for?
What time is the late night snack scheduled for?
Do you have Programs that need to be set out?
Are you having an unplugged ceremony?
If yes, do you have signage indicating that for your guests?
Are you having reserved seating?
If yes, do you have signs you will need placed on aisles?
How do you see the procession taking place?
We will discuss the details during your coordination meeting
If "Other" selected above, please elaborate
Please list the songs you've chosen for your Ceremony and what they'll be played during
ie. A Thousand Years by Christina Perri (Bride's Entrance)
Is there anything else you would like us to know about your Ceremony?
Are you doing family photos during the Cocktail Hour?
(If yes, please provide us with a list of family you would like pulled aside for photos)
Are you setting out lawn games for Guests
What type of bar are you having during the Cocktail Hour?
Are you having a full bar or partial bar during the cocktail hour?
Are you having Signature Drinks during the Cocktail Hour?
If yes, please list below
Will there be appetizers?
If yes, are they:
Is there anything else you would like us to know about your Cocktail Hour?
Please indicate if you are doing any of the following:
What Type of bar are you having during your reception?
Are you putting Wine on the Tables?
Would you like the bar open or closed during dinner?
(Some people close the bar during dinner if they are putting wine on the table)
What time is dinner scheduled?
Is dinner:
Are you doing a late night snack?
If yes, what are you serving?
Speeches are occuring:
Please list the individuals making speeches in the order in which they'll be made
First dance:
Father/Daughter dance:
Mother/Son dance:
Is there anything else you would like us to know about your Reception?
Are you having a hashtag?
If yes, what is it?
Is it ok if our Coodinators take photos throughout the day to use for social media, marketing & our website?
Is there anything else you'd like to discuss about your day?
